Ainlay School Policies
Our school attendance policy is based on the requirements of the Edmonton Public Schools Policy that states:
- The Board recognizes that continuing regular attendance at school is a significant contributing factor to student learning. In the interests of student learning, regular attendance at school shall be required of all students throughout the school year.
- All school personnel are to co-operate with parents to help solve any attendance problems.
- Parents are to be informed of all absences.
Statements of Responsibility
- Attendance in all classes is primarily the responsibility of the student and secondarily of the parents.
- Students are responsible for all class work and assignments even if their absences are unavoidable or school generated.
- Parents are responsible for informing school personnel of all absences, preferably at the beginning of the absence.
- Teachers are responsible for accurate recording and reporting of attendance.
- Teachers will discuss attendance concerns with students and will make the initial contact with parents either by telephone or through written notification.
- Teachers will advise assistant principals/counsellors when they believe that intervention is necessary.
- Assistant principals and counsellors will work with students and parents to try to modify behaviour and to improve attendance. Disciplinary action may follow. Assistant principals will advise both students and parents when the student’s lack of attendance threatens continued registration in the course. Further unexcused absences will be suitable grounds for withdrawal from the course.
SchoolZone is an information system developed by Edmonton Public Schools. It provides parents and students with secure access to school and student information and is designed to enhance the relationship between school and home. Using portal technology and the convenience of the Internet, it is available any time and any place.
SchoolZone provides online access to daily attendance and regular interim grading reports. By accessing the site, parents will have timely access to this information helping them to be more actively involved in their student’s academic success. Students have access to a valuable organizational tool to help them plan their time. As well, all users will find attendance records, news of school and district events, achievement results, timetables, course history, fee information and access to selected online educational resources.
School-generated absences will not jeopardize a student’s placement in a class. Teachers decide when student absenteeism warrants recommending withdrawal from a course and will use discretion in considering extenuating circumstances.
The administrators are the only school personnel authorized to withdraw a student from a course. Codes for attendance printouts are:
Student Absence Reason School Act Interpretation
|Absence||Unexcused Absence||In School Suspension||Not Absent|
|Bereavement||Excused Absence||Late||Unexcused Late|
|ConfirmedAbsence||Unexcused Absence||Other Medical||Excused Absence|
|Day in Lieu||School not in Session||Out of School Suspension||Excused Absence|
|Excused Late||Excused Late||Professional Development Day||School not in Session|
|Facility ProblemNo Classes||School not in Session||Religious Holiday||Excused Absence|
|Field TripSchool Activity||Not Absent||Transportation Issue||Excused Absence|
|Illness||Excused Absence||Unavoidable Circumstances||Excused Absence|
|In SchoolNot in Class||Not Absent|
Please see SchoolZone for a more detailed explanation of codes.
Being on time for classes demonstrates respect for teachers and peers and promotes an environment conducive to learning. Tardiness will be addressed by teachers and the administration.
Student Absence During the School Year
Parents/guardians sometimes choose to have students out of school for extended periods such as vacations, visits to relatives, assistance to the family and so on. In such situations, the school does not grant permission for the absence. Regular class attendance is important for achievement. Parents/guardians must accept full responsibility for the detrimental effects of the absence. The student or parent should let the assistant principal and the various subject teachers know well before the absence. The teacher will advise the student of work that will be covered during the absence. Teachers may give guidance and assignments that will reduce the negative effects of the absence.
Note: In virtually all situations, significant absences will have a detrimental effect on achievement.
Completion of Assignments
At Harry Ainlay, students are expected to complete all of their assignments on time and write examinations on the day that they are scheduled. Failure to complete an assignment on time could result in a student being referred to our “No Kid Left Behind” program. This program features weekly extended learning opportunities on Tuesday, Wednesday and Thursday between 3:40 and 5:00 pm. Students who do not hand in an assignment or who fail to write an exam on the scheduled date, will be expected to make up the assignment in question at this time.
Cell Phones & Other Two-Way Communication Devices
Electronic devices are to be used appropriately in school as per the Student Technology agreement which must be signed by all students.
Card Playing and Gambling
Card playing and gambling of any kind is strictly prohibited.
Harry Ainlay High School Technology Agreement
The Technology Agreement must be signed and filed at the school before a student uses any computer or networked equipment. Violation of expectations may result in the student’s exclusion from the use of school computers. Serious infractions could lead to suspension or expulsion.
Plagiarism and Cheating
Plagiarism is deliberate literary theft. It is dishonest and demonstrates a lack of integrity. It occurs when a writer uses someone else’s words or ideas without telling the reader. It is regarded as an academic crime in any educational institution and may result in severe consequences.
Reading what other people have thought and using their ideas as a springboard for your own thought is a large part of what education is all about. The problem arises when you fail to acknowledge what you know to be someone else’s work. If you use quotation marks, footnotes and a bibliography to identify your material, you have not plagiarized.
What are the consequences of plagiarizing or cheating in general?
Depending on the circumstances of the case, any of the following guidelines may apply:
- plagiarism or cheating could result in the student being removed from the course
- the improper possession and/or distribution of exam material may result in withdrawal from the course
- a replacement assessment may be made available at the discretion of the administration
- if applicable, the student’s parents are notified and the incident is noted on the student’s school file. (Any teacher or administrator would have access to the information about a student’s previous involvement in plagiarism incidents.)
- student’s involvement in such activities could jeopardize his or her chances of receiving favourable recommendations, from teachers and the principal, for awards, post-secondary institutions or employment.
Smoking Policy on District School Grounds
All Edmonton Public Schools’ grounds, including parking lots and playing fields, are smoke free areas (including e-cigarettes). The purpose of this policy is to ensure that school buildings or property are not used to enable a practice that is injurious to the health and well being of students or staff. Provincial law prohibits anyone below the age of 18 from smoking in a public place. While it is expected that students understand and respect the smoke free policy, violations of the policy are treated as matters requiring discipline and may receive a fine.
Student Dress Code
Students should dress appropriately for school as they would for work in an informal service business. Clothing should be suitable for modesty and must not be decorated with images or lettering that would be offensive to students, staff or the public.
Clothing which covers the chest, back and midriff is considered appropriate. Shirt/top must touch pants/skirt at the hipline or waistline. Clothing that covers undergarments at all times (including when bending down) is also part of the dress code at Harry Ainlay. Inside the school, headwear will not be worn unless for religious reasons.
In situations where clothing is inappropriate, students will be asked to alter their dress, or they may be sent home and their parents consulted. Please note, for health and safety concerns, students must wear shoes in the building at all times.
Visiting Other Schools
Harry Ainlay students are not permitted to visit other schools except for school related business. If you must visit another school for school related business, you are required to register at the General Office immediately. You will then be assisted with your business. If you trespass at another school, you will be subject to discipline at Harry Ainlay. Please do not invite or otherwise encourage students from other schools, or outsiders of any kind, to visit Harry Ainlay without permission. Trespassing is a serious offense. You will be held responsible for the actions of anyone you bring to the school.
Code of Behaviour & Conduct
Edmonton Public Schools supports the endeavours of staff, students, parents and the community to ensure positive student behaviour and conduct. In addition, the board expects parents and students to recognize their responsibility in developing student self-discipline.
- Student Rights and Responsibilities
- Students shall be treated with dignity, respect and fairness by other students and staff.
- Students shall be provided with a learning environment that is free from physical, emotional and social abuse.
- Students and parents shall be informed of the board’s and school’s expectations for student behaviour within the school, the school grounds and during school activities.
- In the event of student misbehaviour, students and parents shall have the right to offer an explanation, and to be informed about consequences of misbehaviour.
- Students shall exercise their responsibilities to:
- use their abilities and talents to gain maximum learning benefits from their school experiences;
- contribute to a climate of mutual trust and respect conducive to effective learning, personal development and social living; and
- attend school regularly and punctually.
- Appropriate opportunities for student consultation and involvement in student related matters shall be provided.
- Student Behaviour and Conduct
The board supports the endeavours of staff, students, parents and the community to ensure positive student behaviour and conduct. In addition, the board expects parents and students to recognize their responsibility in developing student self-discipline.
- Students shall be responsible and accountable for their behaviour and conduct:
- while involved in school-sponsored or related activities;
- while on school property;
- during any recess or lunch periods on or off school property;
- while travelling to and from school; and
- beyond the hours of school operation if the behaviour or conduct detrimentally affects the welfare of individual students or the governance, climate or efficiency of the school(s) (School Act Sections 24(1)(b) and 24(7)(b)).
- Parents play a vital role in developing student behaviour and conduct. It is the district’s expectation that parents:
- be aware of the board policy and regulations and the school’s expectations for student behaviour and conduct;
- review the board policy and regulations and the school’s expectations for student behaviour and conduct with their child(ren);
- work with the school to resolve student behavioural issues when they affect their child(ren); and
- co-operate with the school’s or district’s recommended course of action prior to re-admission of the student following a student suspension.
- Students shall show respect for:
- school authority;
- others and their property;
- ethnic, racial, religious and gender differences;
- school attendance and punctuality;
- work habits, assignments and homework;
- school property;
- textbooks and equipment;
- fire alarms and safety equipment; and
- district policies relating to smoking, alcohol, drugs, e-cigarettes and inhalants.
- Failure to meet the expectations for behaviour and conduct shall result in some or all of the following consequences:
- problem solving, monitoring or reviewing behaviour expectation with student and reprimand;
- parental involvement;
- referral to attendance board;
- temporary removal of privileges;
- detention of student;
- temporary exclusion of student from class;
- in-school suspension;
- out-of-school suspension;
- behaviour contract with student;
- restitution for property damage to an individual or board;
- assessment of student to develop appropriate programming;
- involvement of police; and
- expulsion from a school or all district schools.
- Grounds for disciplinary action that could lead to suspension or expulsion exist where a student has demonstrated unacceptable behaviour such as:
- conduct which threatens the safety of students and/or staff;
- possession of a weapon on a student’s person, or in a student’s locker or desk, that is dangerous to students and staff; A weapon is anything used, designed to be used or intended for use in causing death or injury to any person, or for the purpose of threatening or intimidating any person.
- displaying or brandishing a weapon in a threatening or intimidating manner;
- assaulting another person;
- possession or use of illegal drugs, alcohol or inhalants in school and on school property;
- contravention of district policies and regulations related to student harassment, smoking, student attendance and student rights and responsibilities;
- wilful disobedience and-or open opposition to authority;
- use or display of improper or profane language;
- wilful damage to school or others’ property;
- interfering with the orderly conduct of class(es) or the school; and/or
- contravention of the code of conduct as set out in the School Act Section 12.
- contravention of the provisions of Section 27 of the School Act related to trespassing, loitering, and causing a disturbance; and/or
- use of technology such as computers, cameras, cell phones and other digital equipment for purposes that are illegal, unethical, immoral or inappropriate.
- Principals shall report to police the names of all persons for whom they have reasonable and probable grounds to believe are trafficking in drugs. The principal shall:
- inform the parents of students involved; and/or
- proceed with disciplinary measures which may lead to suspensions or expulsions.
- Based on the board policy and regulations for student behaviour and conduct, each school shall develop and communicate to parents and students expectations for student behaviour and conduct.
- The principal shall communicate annually, to students and parents, the board policy and regulations and the school’s expectations for student behaviour and conduct.
Adding and Dropping Courses
All requests for adding or dropping courses must be directed to the appropriate counselor or assistant principal. Approval to drop or add a course will be given careful consideration. Drop deadlines are November 10, 2015 and April 19, 2016 Requests for correspondence must also be directed to the appropriate counselor or assistant principal. If the school cannot accommodate a student’s course request, correspondence may be considered. Students may not drop a course in order to take correspondence.
Bus passes can be purchased the last few days of each month and the first few days of the next month. Bus passes can only be purchased before school, during lunchtime and after school until 3:45 p.m. Payment must be in cash or cheque. No post-dated cheques are accepted. It is illegal to sell or lend a bus pass to anyone. Students found in violation will lose the privilege to purchase school passes. School ID cards are required to purchase a bus pass. It is strictly prohibited to purchase a bus pass for another student.
The school cafeteria is open before school, at lunch and during breaks between classes and offers breakfasts and lunches to students. The cafeteria area can also be used as a meeting area during school hours. Students are asked to clean their own area before leaving in order to be fair to others and show respect for their environment.
Graduation and Commencement
For students to qualify for participation in Commencement/Awards Ceremony in May they must:
- be a student in good standing
- have an attendance record of 85% or better
- all assessments must be completed
- compete high school diploma requirements
- achieve 100 credits by the completion of
Summer School in 2016.
Documented registration for all students taking Work Experience or correspondence must be completed by February 5th, 2016.
Grade 12 students and parents should be aware of all graduation information on the monthly calendars in the student Agenda Planner. It is the student’s responsibility to be informed about graduation activities. Graduation information and reminders will be posted on the Harry Ainlay website and SchoolZone. Grade 12 Graduation 2015-2016 Newsletter will be posted in the grad show case, on the Harry Ainlay website and SchoolZone.
School Resource Officer
Students requiring advice and assistance regarding law enforcement may contact the constable through the school receptionist. He also assists in classes at Harry Ainlay and other neighborhood schools.
The Support Network
The Support Network is here to listen when life hurts. It’s a safe place to be heard, sort out thoughts and feelings, and begin exploring options to get help. Dial 211
Freedom of Information and Protection of Privacy Act (FOIP)
The school or the district may use personal information as listed below. The Information and Privacy Commissioner’s office states that the district does not require written consent to:
- share information with Alberta Education
- use a student’s name, related contact information and telephone numbers to check on a student who is absent
- use a student’s name and/or photos or videos in the school calendar, newsletter, yearbook or other internal publication such as SchoolZone
- take and use of individual, class, team, club or school videos/photos within the school community for internal school purposes (not for external uses such as websites or brochures)
- use a student’s name on artwork or material to be displayed at the school or other district sites
- use a student’s name on lists such as an honour roll, scholarship or other awards within the school or district
- use a student’s name and academic information when the school wishes to apply for provincial and federal awards or scholarships on behalf of the student.
This is not a complete list, but it gives some examples of how the personal information may be used.
Collection and Use of Personal Information with Informed Written
Written consent is required to use or collect personal information for any purpose other than educational programming and is required to:
- use a student’s name, photo or video in external publications (such as an external website or a promotional brochure)
- use class, team, club or school videos/photos that are taken within the school community on the school external website or for marketing purposes
- use a student’s name on artwork/material to be displayed in the community
- allow a student to participate in media interviews or research studies
- use a parent’s name, phone number and mailing address by the school council for contact purposes
Please see the district website for additional parental & student information: http://districtrecords.epsb.ca/
Students are afforded the privilege of having a locker. Changes and reassignments of lockers will be made by the administration if it is deemed necessary. Students must not share lockers. Locks may be purchased at the cashier’s office. It is recommended that a high security combination lock be purchased. Any damage that occurs to your locker at a later time should be reported without delay. Students must register their combination on SchoolZone and must keep their locker in good condition. Please refrain from defacing the lockers. Periodically students should clean out their lockers to keep their lockers clean and tidy. Students taking part in Physical Education classes should purchase a lock for daily use in the Gym locker rooms.
NOTE: Lockers are the property of the school and may be opened for school purposes at any time. They are provided for the convenience of students as storage places for clothing and school supplies.
- Students should not store money or items of significant monetary value in their lockers.
- The school cannot assume any responsibility for items lost from lockers.
- Please keep your locker locked at all times. Do not share combinations. Students may not use key locks.
Students are encouraged to use the library for study and research. The staff are willing to assist in locating materials, operating equipment, and in maintaining a good library atmosphere. The library is open from 8:15 a.m. to 4:15 p.m. on school days. Students must be prepared to show their Harry Ainlay ID in order to borrow materials and use electronic communications such as computer networks, CD Rom’s and E-mail. Other regulations, including loan periods and the schedule of overdue fines, are posted in the library. Fines are charged on overdue materials.
Lost and Found
The honesty that Titans demonstrate results in many lost items being turned in to the General Office. Students should check there for lost items. Stolen items should be reported to your assistant principal or to the school resource officer.
There are two types of parking available for Harry Ainlay students:
Paid Parking – North East (Gym) lot and a select portion of the Confederation lot. A limited number of parking passes priced at $125.00 will be available for purchase starting the first week of school. All paid parking students will be assigned a specific parking stall in the Gym lot or in the Confederation parking lot. Students must park in their designated stall and display a valid parking placard in their vehicle at all times. Parking privileges will be revoked (without refund) if students park in visitor, customer service, handicap stalls or in stalls not designated for Harry Ainlay students. Students without passes who park in assigned spots will be will be ticketed and towed.
First Come, First Served Parking – South West Lot adjacent to Louis St. Laurent. Students are NOT permitted to park in any staff lots or stalls. Neither the school or Edmonton Public Schools are liable for damage to vehicles or losses from them while parked on district property.
Student Drop Off
Parents who wish to drop off their student should do so at the South West entrances adjacent to the Confederation Leisure Centre. It is not permitted to enter the South East or South West parking lots to drop off or pick up students.
Student Identification Card
Each student must have an identification card which is issued during the enrolment procedures at the beginning of the school year. For reasons of safety and security, students are required to carry their ID cards at all times and must present their ID card to staff members upon request. ID cards must be returned when students withdraw from school. If a replacement card is needed, the student must get the card from the General Office at a cost of $5.00 paid in the Business Office. Students must present an ID card to write major examinations, to check out textbooks, library materials and to use school computers.
A variety of student services are available in the Career Centre. This includes educational, career and personal counseling, and Work Experience/ RAP (Registered Apprenticeship Program) programming. The Career Centre staff support academic achievement, career success, social growth and personal wellness using a variety of strategies, activities and resources. In addition to being open during the school day, the Career Centre is open before class, at lunch and after school.
For more information, visit the Harry Ainlay website: www.ainlay.ca/studentservices.
Textbooks and library resources are costly. Each semester, students sign out textbooks required by Alberta Education to support the curriculum. Students pay an annual textbook rental fee of $75.00. Textbooks must be returned at the end of the semester so that students in the next semester may use them. Replacement texts are very costly. Textbooks will be issued to those students who have returned all textbooks and materials in courses completed in the first semester.
Students may use the phone in the Student Activity Centre (SAC) Room 511. The office phone should only be used in cases of emergency.